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Authorizing the Waving of the Bid Requirements and the Execution of a Contract for a Folding and Inserting Machine
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Whereas, the Village of Romeoville ("The Village") is a municipality in accordance with the Constitution of the State of Illinois of 1970; and,
Whereas, the Village of Romeoville ("The Village") desires to replace its current Folding and Inserting machine which is over 5 years old, the lease of which will soon expire, and,
Whereas, the Village of Romeoville ("The Village") has heretofore reviewed a proposal for the purchase of a folding and inserting machine and desires to accept a quote from Quadient Leasing USA Inc. (Quadient), and,
Whereas, the machine is being purchased through the lessor of the Sourcewell Cooperative Purchasing competitively solicited purchasing contracts program or Quadient government pricing program, and,
Whereas, the lease for a folder-inserter machine was budgeted in the 2020/2021 Fiscal Year Budget, and,
Whereas, Quadient has set forth a maximum bid price of $56,575.26 for a 63-month lease term ($898.02 per month) including maintenance and training; and,
Whereas, to permit prompt commencement and installation of the aforementioned machine, the Village must execute a lease with Neopost for performance of such installation.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES FOR THE VILLAGE OF ROMEOVILLE, WILL COUNTY, ILLINOIS, AS FOLLOWS:
Section 1. That the bid hereto aforementioned made by Alternative Mailing Systems in the maximum amount of $56,575.26 for the lease of a folding and inserting machine is accepted.
Section 2. That the President and Clerk, or their designees including the Finance Director, are hereby respectively authorized to execute and attest to the execution of contracts with Quadient with the bid proposal accepted herein and execute any further documents necessary to effectuate the same.
Section 3. The Resolution shall be in full force and effect from an...
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