An Ordinance Amending Appendix A to Chapter 37 of the Village Code of Ordinances (Employee Benefits and Policies)
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WHEREAS, the Village of Romeoville has heretofore adopted ordinances creating and adopting the Village Employee Handbook, codified as Appendix A to Chapter 37 of the Village Code of Ordinances; and
WHEREAS, current review of the provisions of the Employee Handbook included as Appendix to Chapter 37 of the Village Code of Ordinances indicates that certain revisions thereto are appropriate in order to provide for the addition of enhanced and independent means of investigating potential employee disciplinary matters.
NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES FOR THE VILLAGE OF ROMEOVILLE, WILL COUNTY, ILLINOIS; THAT:
SECTION 1: RECITALS. The foregoing recitals are hereby incorporated into this Ordinance as if fully set forth herein.
SECTION 2: AMENDMENT TO CHAPTER 37 OF THE VILLAGE CODE OF ORDINANCES. Those provisions of all heretofore adopted Village Ordinances codified as and for Chapter 37-Appendix A-Employee Handbook of the Village Code of Ordinances are hereby amended by the addition of the following text, which text shall hereinafter be codified as and for a new Section 10.25 of the aforesaid Employee Handbook and by the amendment to Section 5.18 Holidays:
10.25 Employee Disciplinary Investigations
(A) External Independent Disciplinary Investigations. An external and independent disciplinary investigation shall be conducted in any case where a complaint is made against a Village employee involving allegations of any of the following types of matters:
(1) Criminal conduct.
(2) Incidents involving substantial physical injury or death.
(3) Discrimination prohibited by this handbook, or other applicable law.
(4) Conduct involving any violation of legally protected civil rights.
5) Any other conduct that serves as the basis for seeking or imposing discipline consisting of a three (3) day or greater suspension or discharge/termination from employment.
Disciplinary investigations not involving allegations of any of the enumerated matters above may be conducted by appropriate Village staff, but may, at the discretion of the Village, likewise be conducted by an external and independent investigator.
(B) External and Independent Investigator. The Village Manager shall, from time to time, be authorized to retain one or more non-employee independent contractors to serve as external and independent investigators to investigate employee disciplinary matters as set forth above in Section 10.25(A) of this Handbook. Any external and independent investigator retained by the Village Manager shall have no prior employment history or current employment relationship with the Village, and shall have no familial relationships by blood, marriage, adoption or otherwise with any current or former Village employee, or any current or former elected or appointed Village official. Upon completion of an investigation, the external and independent investigator shall transmit a written report detailing the findings and results of the investigation to the Village Manager and relevant Department head, provided that the written report of an investigation concerning a Department head shall only be transmitted to the Village Manager.
(C) Freedom from Interference and Influence. All elected or appointed officials and all Village personnel shall refrain from communicating with any retained external and independent investigator except as may be germane to the investigation, i.e., the official or staff member is a witness or otherwise has knowledge of the underlying allegations being investigated.
(D) Conflicts with Collective Bargaining Agreements. In the event of any conflict between the provisions of this Section 10.25 of the Employee Handbook and the provisions of any collective bargaining agreement to which the Village is party, the provisions of the relevant collective bargaining agreement shall control.
5.18 Holidays
Holiday Pay will be granted for employees for the following holidays:
New Year’s Day Labor Day
Martin Luther King Day Veteran’s Day
President Day Thanksgiving Day
Good Friday Friday after Thanksgiving
Memorial Day Christmas Eve
Juneteenth Day Christmas Day
Fourth of July New Year’s Eve
Holidays may change in accordance with Collective Bargaining Agreements.
Holidays falling on Saturday are observed on the preceding Friday. Holidays falling on a Sunday are observed the following Monday. With the exception of shift work personnel who work seven (7) days, they will observe the holiday on actual holiday.
All Administration offices will be closed on the above holidays.
SECTION 6: SEVERABILITY. That the various provisions of this Ordinance are to be considered severable and if any part or portion of this Ordinance shall be held invalid by any Court of competent jurisdiction, such decision shall not affect the validity of the remaining provisions of this Ordinance.
SECTION 7: CONFLICTS. All prior Ordinances and Resolutions, or parts thereof in conflict or inconsistent with this Ordinance are hereby expressly repealed only to the extent of such conflict or inconsistency.
SECTION 8: EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law, subject to final Village Manager and Village Attorney review and approval.
Exhibit A-New Exhibit A to Appendix A to Chapter 37