An Ordinance Amending Chapter 37 of the Village Code of Ordinances- Personnel Manual
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WHEREAS, it is the responsibility of the Corporate Authorities to periodically review the compensation and benefits paid to elected officials within the Village of Romeoville to ensure that the same are commensurate with the duties and responsibilities undertaken by such officials; and
WHEREAS, the most recent such review indicates that certain revisions to Chapter 37 of the Village Code of Ordinances are necessary in order to fairly adjust the compensation and benefits paid to elected officials within the Village of Romeoville; and
NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES FOR THE VILLAGE OF ROMEOVILLE, WILL COUNTY, ILLINOIS; THAT:
SECTION 1: RECITALS. The foregoing recitals are hereby incorporated into this Ordinance as if fully set forth herein.
SECTION 2: AMENDMENT TO CHAPTER 37 OF THE VILLAGE CODE OF ORDINANCES. Those provisions of all heretofore adopted Village Ordinances codified as and for Chapter 37.87 of the Village Code of Ordinances are hereby amended to read as hereinafter set forth:
Addendums to Employee handbook
2.1 Position Types - Change wording to
C. Temporary employee/seasonal/instructors/security systems monitor - A person employed either Full-time or part-time on a non-regular basis will be eligible for paid time off per the Paid Leave Act for All Workers
5.6 Sick Leave
A. Purpose
Add to the section: The Village may request prior to payment for sick leave, evidence in the form of written certification of use of sick leave, if reasonable grounds exist to suspect abuse or if the absence has exceeded three consecutive work days.
5.7 Unused Sick Leave at Retirement and Health Insurance.
Option 2: Change to the following
The retiree can choose an outside vendor and the Village will pay vendor directly and deduct the monthly premium from the value of the retiree’s sick bank. The maximum the Village will pay is equal to the amount the Village would pay under Option 1 based upon the coverage the employee had at the time of retirement.
Option 3: deleted
Section 5: LEAVE AND HOLIDAYS
Add Section 5.20
This policy shall only apply to recreation department staff, part-time firefighters, part-time paramedic, part-time EMT, and any other employees that are not eligible for paid leave, including but not limited to sick leave, personal leave, vacation leave, PTO, under another Village policy, collective bargaining agreement, contract, or any other benefit package.
All employees will earn 1 hour of Paid Leave for every 40 hours that employee actually works, and shall be eligible to receive up to 40 hours of Paid Leave. Employees are eligible to request and use Paid Leave after the applicable amount of Paid Leave is accrued. Paid Leave may be used by the employee for any purpose in the minimum increment of 2 hours per day. Employees are eligible to request accrued paid leave after January 01,2024 or 90 days after the employee’s first date of employment whichever is later.
If use of Paid Leave under this section is foreseeable, the employee must provide at least 7 calendar days' notice in writing before the date the leave is to begin. If Paid Leave under this section is not foreseeable, the employee shall provide such written notice as soon as is practicable after the employee is aware of the necessity of the leave by email to their immediate supervisor.
Notice prior to use and denial of use shall be consistent with Section 5.6 Sick Leave.
Employees are permitted to carryover unused Paid Leave year to year, and shall not be paid out the monetary equivalent for unused Paid Leave at the end of the year. Employees may not use more than 40 hours of paid leave per accrual period (regardless of any carryover) Employees who have 40 hours of leave either through accrual or carryover or both, will not accrue additional time until they fall below the 40 hours. Unused Paid Leave is forfeited upon separation from employment.
SECTION 3: SEVERABILITY. That the various provisions of this Ordinance are to be considered severable and if any part or portion of this Ordinance shall be held invalid by any Court of competent jurisdiction, such decision shall not affect the validity of the remaining provisions of this Ordinance.
SECTION 4: CONFLICTS. All prior Ordinances and Resolutions, or parts thereof in conflict or inconsistent with this Ordinance are hereby expressly repealed only to the extent of such conflict or inconsistency.
SECTION 5: EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law, subject to final Village Manager and Village Attorney review and approval.